The Mast Academy Trust Scheme of Delegation

This scheme of delegation lays out the roles and responsibilities of the key stakeholders in The Mast Academy Trust decision making. Ultimately, the Board of Trustees has accountability for the operation of all areas of the Trust. The Board of Trustees has the power to delegate responsibility for areas of decision making to other key stakeholders as well as the commitment to consulting with others as part of the collaborative way of working in our Trust.

The scheme of delegation should be used in association with other documents that guide the operation of Multi Academy Trust, such as the Academy Financial Handbook, the Governance Handbook, our own Articles of Association and Terms of Reference.

The scheme of delegation will be reviewed regularly in order to assess suitability (annually as a minimum). 

 

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Here are some key definitions of the terms used as abbreviations to indicate the roles of various groups in the operation of the scheme of delegation. 

Responsible These are the “doers” of the task; they complete the task or objective and propose decisions to those who are accountable. 
Accountable  This person or body is the “owner” of the task. They sign off or approve the task, objective or decision. There is only one person or body accountable and this is often set by statutory or government guidance.
Consulted The individuals or bodies who will be collaborated with as part of the process of completing a task. Their input is required before the task can be completed and signed-off.  While those responsible and accountable are not obliged to accept the views put forward, they must be actively considered. 
Informed The individuals or bodies who need to be kept “in the picture.” They need updates on progress or decisions;  they do not need to be formally consulted, nor do they contribute directly to the task or decision.

 

The scheme of delegation applies to all schools across the Trust.  If identified by the Trust Board that the levels of delegation need to be adjusted based on outcomes of the schools - the Governing Body will be informed of this.  Formal adjustments to the scheme of delegations will be communicated to the individual school LGB and leadership team. A structured plan will be formulated to ensure rapid improvement and the reinstatement of full delegated powers.

CEO
Accountable
Ensure that the schools within the Trust comply with all the duties in relations to students with SEN.
Responsible
Monitor  the school’s response to the recommendations of the last inspection and any significant changes in the quality of education. 
Monitor the school’s performance and for regulatory compliance and for supporting and challenging the school to develop its strengths and to address its weaknesses.
Executive Team
Responsible
Monitor progress, achievement and learning of different groups of students.
Monitor the overall quality of students’ progress, achievements and learning (achievement, attainment, progress, attitudes) and for supporting and challenging the school in order to help it continue to improve.
Provide professional support to schools to help them improve and deliver high quality academic performance.
Governing Body
Responsible
Appoint a GB member with responsibility for SEN and Disability and that they ensure the GB knows and understands the achievement and learning of different groups of students.
Comply with the Local Authority in relation to ‘Local Offer’ for students.
Ensure the school has a SEND Policy that is reviewed annually.
Know and understand the school’s response to the recommendations of the last inspection and any significant changes in the quality of education or care.
Know, understand and challenge the overall quality of students’ achievements and learning (achievement, attainment, progress, attitudes).
Support the school in its self-evaluation of significant strengths or weaknesses (academic and other achievements, personal development, and governance, leadership and management)
Headteacher
Responsible
Accurate self-evaluation of the school, its strengths and weaknesses and for implementing a plan of action to address this.
Cooperates effectively with school to school support contracts identified for the school to bring about rapid and sustained improvements.
Has a detailed understanding of the overall quality of student’s achievements and progress based on accurate evidence of individual student achievement and progress.
Knows what to do to improve academic performance and ensures appropriate action is taken in a timely, consistent and strategic way.
Liaise with the local authority in respect of students who have or might have SEND.
Specifically has a detailed understanding of the achievements and progress of different groups of students based on accurate evidence of individual student achievement and progress.
To designate a teacher to be responsible for coordinating SEND provision.
To make provisions for SEND students with or without a EHCP.
Trust Board
Accountable
Carries the ultimate responsibility for the overall performance of Mast Academy schools and the schools within the Trust.
CEO
Responsible
Authorise any change in the PAN or admission over PAN in any year group.
Executive Team
Responsible
Monitor statutory compliance on behalf of the Trust.
Monitor student numbers and their impact on the financial health of the school.
Provide support for setting and reviewing admissions policies and liaising with the LA.
Governing Body
Responsible
Ensure that the school complies with admission appeals.
Provide support, challenge, advice and encouragement in the area of marketing.
Headteacher
Responsible
Contribute to and comply with any LA in year admission and fair access protocols.
Develop and implement the school’s strategic marketing plan.
Implement the school’s admissions policy and the appeals process.
Measure the success of the marketing plan through the agreed key performance indicators and, most particularly, through student numbers.
Trust Board
Accountable
Agree the principles underpinning each school’s admissions policy including that of SEND students, and the PAN and AN.
CFO
Responsible
Develop the overall strategic plan for capital expenditure taking into account the individual schools’ strategic plans.
Executive Team
Responsible
Develop the wider estates policy in line with the Trust’s strategy.
Monitor statutory compliance with regulations relating to premises and accommodation on behalf of the Board.
Provide the Boards and schools with professional support and advice relating to the management of buildings and the estate.
Governing Body
Informed
Receive summary maintenance plans in order to understand any planned capital works and the impact of the strategic plan on the quality of the school buildings.
Responsible
Although not itself responsible for capital expenditure decisions, together with the Headteacher;  the GB develop priorities for capital expenditure and large scale ‘minor works’ in line with the strategic plan.
Headteacher
Responsible
Together with the GB and collaboration services;  oversight of the PFI contract (where applicable).
Together with the GB;  develop priorities for capital expenditure and large scale ‘minor works’ in line with the strategic plan.
With the professional support of the collaboration services is responsible for the maintenance of the school and its facilities.
Trust Board
Accountable
Approve the annual strategic capital expenditure plan.
Executive Team
Responsible
Support and advise when requested.
Governing Body
Accountable
Know and understand the school’s links with the community, parents & carers and ensuring strong relationships at all levels
Responsible
Support, challenge and advise the school as it seeks to improve and enhance these links.
Headteacher
Responsible
Develop effective links with the community, parents & carers.
CEO
Accountable
Review with the Headteacher their professional development plans for staff.
Executive Team
Responsible
Design, develop, commission and deliver professional development programmes including Headteachers induction.
Lead the strategic vision and provides support for professional development, training, induction, talent development and succession planning across the whole group.
Governing Body
Informed
Receive professional development and training summary reports from the Headteacher in order to ensure the GB is fully aware of the school’s activity in this area and can support and challenge appropriately.
Headteacher
Responsible
Contribute to the Trust wide professional development and networks programme.
Design, develop, commission and deliver professional development programmes at school level.
Develop and implement the school’s strategy for professional development.
Ensure induction and probation are highly effective for all staff.
Ensure the school is engrossed in talent management and supporting the SCITT.
Has a clear plan for succession planning for all key posts.
Trust Board
Responsible
Ensure sufficient resources are allocated to professional development across all organisations.
CEO
Responsible
Agree the curriculum plan annually.
Executive Team
Responsible
Monitor statutory compliance on behalf of the Boards.
Monitor statutory compliance with respect to the quality of spiritual, moral, social and cultural development of students on behalf of the Boards.
Monitor the implementation of the curriculum and qualifications strategic vision and guidance.
Provide curriculum and qualifications guidance for all schools.
With the GB is responsible for supporting, challenging and advising the school in the development and implementation of its curriculum and qualifications framework.
Governing Body
Accountable
Adhere to the principles on which the school’s qualifications and curriculum policies are based in line with guidance as prepared by the DfE.
Responsible
Know and understand the school’s own evaluation of the quality of its curricular and extra-curricular provision.
Know and understand the school’s own evaluation of the quality of spiritual, moral, social and cultural development of students.
Support, challenge and advise the school in the development and implementation of its curriculum and qualifications framework and its extra-curricular provision.
Headteacher
Responsible
Development and implementation of the school’s curriculum and qualifications framework.
Development and implementation of the school’s extra-curricular provision.
Ensure statutory policies as outlined by the MAT are in place and implemented.
Ensure the curriculum allows students to progress to the next stage effectively.
Quality of spiritual, moral, social and cultural development of students.
Trust Board
Accountable
Set the strategic vision for the schools’ curriculum and qualifications framework.
Set the strategic vision for the spiritual, moral, social and cultural development of students.
CEO

Responsible

Monitor statutory compliance with respect to EYFS on behalf of the Trust.
Executive Team
Responsible
Support, challenge and advise the school in its programme of improvement.
Governing Body
Responsible
Appoint a member of the GB who has a specific responsibility for the oversight of EYFS and meets regularly with the EYFS Co-ordinator.
Know and understand the school’s own evaluation of the quality of EYFS provision.
Headteacher
Accountable
Meet the welfare requirements set down in law
Responsible
Accurate self-evaluation of EYFS, its strengths and weaknesses and for implementing a plan of action to address this.
Trust Board
Informed
When appropriate receives reports in relation to EYFS.
CEO
Accountable
Act as Accounting Officer for the Trust.
Consulted
Receive reports from the Finance Director.
Responsible
Monitor statutory compliance and the financial performance of the schools.
CEO / CFO
Responsible
Obtain 3 quotes and submit a business case for orders greater than £20k at a first school and £40k at a Middle School and up to £75k for the Trust
Executive Team
Responsible
Acts on behalf of the Trust to enable them to discharge their duties in relation to statutory compliance and the financial performance of schools.
Ensure the entry on the Register of Data Controllers is up to date and accurate.
Through the finance department; provide professional services for accounting, financial planning, and financial systems across the whole Trust.
Consolidate the captial plan
Governing Body
Consulted
Contribute their views in relation to the final budget.
Propose capital plan
Informed
Internal audit outcomes for the school
Approved spending within schools over £10K outside of the budget
Responsible
Together with the Headteacher;  develop capital expenditure priorities against the schools’ strategic plan for submission to the executive team and board.
Headteacher
Responsible
Ensure the school cooperates with internal and external audit and implements action plans swiftly.
Obtain 3 quotes and submit a business case for orders greater than £10k and less than £40k for a Middle School and £20k for a First School
Obtain 3 quotes for all orders greater than £1k and less than £10k
Obtain a quote or price confirmation in advance of orders for items below £1k
Together with the finance department;  prepare the budget for approval by the Executive Team and is responsible for controlling costs and for ensuring the budget commitments are met.
Together with the GB;  develop capital expenditure priorities against the school’s strategic plan for submission to the executive and board.
Trust Board
Accountable
Annually appoint auditors and ensure robust internal and external audit processes
Develop the overall strategic vision for the finances of the Trust as a whole and of the schools.
Formally approve the overall  budget and delegates budgets to individual schools in the summer term; advises the Board with respect to financial priorities in light of strategic plan.
Fully compliant OJEU tender procedure for orders and contracts as determined by OJEU limits
Is legally responsible for the Trust’s assets and accounts.
Set the financial parameters within which the school budgets are created.
Approve capital plan
Informed
Receive summary management accounts from the Finance team in order to ensure the Board is fully aware of the Trust’s and individual school’s financial performance.
Responsible
Develop the overall strategic plan for capital expenditure taking into account the individual school strategic plans.
Full tender exercise inviting suppliers to bid on specified criteria for orders greater than £75k for the Trust and up to OJEU limits
Review and recommend capital plan
CEO
Responsible
Carry out delegated duties from the board.
Executive Team
Responsible
Acts on behalf of the Boards to enable them to discharge their duties in relation to statutory compliance and the performance of schools.
Provide the Boards and GBs with advice and guidance to help them improve and evaluate their processes and effectiveness.
Provides administrative support for the Boards.
Provides effective clerking for the boards as specified in the governance structure.
Support the Boards and GBs with their training and new member induction.
Governing Body
Accountable
Ensure its own processes are line with the legal requirements as set down in the Articles of Association, the Master and Supplementary Funding Agreement.
Informed
The decision by the Trust Board on Governor removal appeals
Responsible
Appoint the chair and vice chair from amongst their membership annually
Evaluate its own processes and effectiveness.
Own training and new member induction.
Removal of a governor only when approved by the Trust Board
Represents the GB when required on Trust wide boards and/or groups
Succession planning and the recruitment of GB members to ensure an appropriate balance of skills and effectiveness.
Represent on the Trust development group as identified by the Trust Governance structure and terms of reference(s)
Ensure the constitution of the governing body meets with the DfE competency framework for governance, as a whole and the identified 'someone on the board'
Headteacher
Responsible
Act as a Governor on the GB.
Build an effective relationship with the Clerk.
Ensure GBs receive papers in advance of meetings (7 days in advance).
Ensure meetings are carried out in line with this SoD.
Trust Board
Accountable
Has legal responsibility for statutory compliance.
Legally responsible for the Trust, the schools and their governance.
May delegate responsibilities to the GBs and to senior executives.
Responsible for its own processes in line with the legal requirements as set down in the Articles of Association and the Master Funding Agreement.
Responsible
Appoint the chair and vice chair from amongst their membership annually
Approve/Decline the removal of a Governor in a local governing body
Evaluating its own processes and effectiveness.
Hear and decide the outcome of appeals from Governors who have been removed from a local governing body before then end of term
Own training and new member induction.
Succession planning and the recruitment of the Trust Chair, Board members to ensure an appropriate balance of skills and effectiveness.
Executive Team
Informed
Receive regular complaints reports from the Headteachers.
Responsible
Manage and hear any appeals as part of the complaints process.
Monitor complaints and for their handling in line with Mast Academy schools guidance.
Governing Body
Informed
Receive annual reports on all complaints.
Headteacher
Responsible
Deal with and respond to complaints at an informal and school level wherever possible.
Implement the Trust’s policies with respect to handling of complaints.
Monitor statutory compliance in relation to complaints.
Refer complaints received directly by the school to the appropriate person.
Trust Board
Accountable
Set the complaints policy.
Responsible
Monitor statutory compliance in relation to complaints.
Refer complaints received directly to the appropriate person.
CFO
Responsible
Monitor and review the implementation of the group’s risk management framework.
Executive Team
Responsible
Commission professional health and safety audits with follow-up support and guidance at a local level.
Monitor statutory compliance with respect to health and safety on behalf of the Trust.
Monitor the implementation of the health and safety guidance and policies.
Provide health and safety and risk management guidance and training for all schools including GBs.
Governing Body
Informed
Receive regular summary health and safety reports (including copies of the professional health and safety audits) from the Headteacher in order to ensure the GB is fully aware of the school’s activity in this area and can support and challenge appropriately.
Responsible
Appoint a member of the GB who has a specific responsibility for ensuring the GB is fully briefed on health and safety in the school and attends regular training sessions.
Know and understand the Mast Academy schools risk management framework and maintain a risk register as advised by the Trust.
Headteacher
Responsible
Ensure the GB is kept informed as to the group’s risk management framework.
Health and safety in their school.
Implement recommendations from the professional health and safety audits.
Implement the Trust’s health and safety policies, guidance and training in their school.
Implement the Trust’s risk management framework.
Trust Board
Accountable
Approval of overall health and safety policies.
Responsible
Develops and monitors the group’s risk management framework.
CEO
Responsible
Has the authority to dismiss, any member of staff across the Trust.
Performance management of the Headteachers of each school.
The CEO participates in appeal hearings for HR related policies such as grievance, capability or disciplinary process.
To appoint, suspend and dismiss members of the Executive Team.
Executive Team
Responsible
Audit and review each school’s procedures as appropriate.
Implement and monitor the performance management programmes across the whole Trust.
Lead the strategic vision and provides professional support for performance management across the whole Trust.
Provides HR support in all HR related matters.
Governing Body
Consulted
When invited to do so by the CEO/Board;  contribute to the performance management of the Headteacher.
Informed
Receive reports from the Headteacher in relation to the performance management of all staff in order to ensure the GB is fully aware of the school’s activity in this area and can support and challenge appropriately.
Responsible
Has the authority to dismiss staff other than Senior Leaders in line with Trust policy
Participate in hearings and appeals as part of the pay, grievance, capability or disciplinary process.
Headteacher
Responsible
Ensure all Staffing policies are implemented, including Equality Policy.
Has the authority to dismiss in line with Trust policy.
Implement the performance management programmes for all staff in the school.
To suspend/dismiss staff in consultation with the Executive Team.
Trust Board
Accountable
Approval of statutory Staffing policies
Responsible
Has the authority to dismiss Senior Leaders including head teachers from any school.
Performance management of the CEO.
DPO
Responsible
Ensure compliance with all data protection legislation and good practice across the schools.
Ensure registration with the Information Commissioner Officer (ICO)
Support the schools with the effective safe storage of data.
Executive Team
Responsible
Carry out compliance of websites.
Maintain accurate and safe staff records for the Executive Team.
Governing Body
Responsible
Ensure Information technology has the appropriate cyber security protection
Ensure systems comply with Information management legislation with relation to students, parents/carers, staff and the wider community.
Ensure the effective implementation of the data protection policies and procedures in the school.
Headteacher
Responsible
Ensure compliance with all Data Protection legislation and good practice in the school.
Ensure the publication of school information ensuring all electronic communication including websites are up to date.
Maintain accurate and secure staff records.
Maintain accurate and secure student’s records.
Trust Board
Responsible
To approve data protection policies and procedures for schools, including;
- The requirement to notify individuals as to how information is to be used
-  Safe storage
CEO
Informed
Attend feedback meetings with DfE/OfSted.
Responsible
Annually agree the internal grading for the school.
Support the Headteacher to ensure the school is inspection ready.
Executive Team
Responsible
Provide support to the school to ensure it is ‘inspection ready’.
Governing Body
Informed
Understand the requirements of inspection process and supports the Headteacher in being ‘inspection ready’.
Responsible
Engage fully with the inspection process.
Headteacher
Responsible
Communicate the outcomes of the inspection process with parents, carers and stakeholders.
Ensure the GB and all staff fully understand the requirements of the inspection process.
Ensure the school is ‘inspection ready’ at all times.
Notify the CEO of contact from the DfE/Ofsted asap.
Trust Board
Informed
Receive final inspection reports.
CEO
Responsible
Support and challenge Headteachers with their systems for monitoring the quality of teaching.
Executive Team
Responsible
Monitor compliance with teaching standards on behalf of the Boards.
With the GB;  support, challenge and advise the school in its programme of improvement.
Governing Body
Responsible
Know and understand the school’s own evaluation of the quality of teaching.
With the CEO;  support and challenge the school in its programme of improvement.
Headteacher
Responsible
Accurate self-evaluation of the quality of teaching, its strengths and weaknesses and for implementing action to address this.
Ensure external view / validation in terms of these judgments.
Quality of teaching in the school, ensuring consistent good or better teaching leads to high quality outcomes for all students.
Trust Board
Accountable
Ensure sufficient resources are allocated to deliver the highest possible quality of teaching.
CEO
Responsible
Recruitment and appointment of the Headteachers of schools and consulted on the recruitment of Senior Leaders.
Executive Team
Consulted
As invited to do so;  support the Headteacher by joining appointment panels or otherwise contribute to the appointment process of senior leadership team members.
Responsible
Monitor the Single Central Record and statutory compliance with respect to training for safer recruitment on behalf of the Boards.
Provide the Boards and schools with professional HR support and advice relating to the recruitment of staff.
Provide the Boards with administrative support in the recruitment of Headteachers and senior staff.
Governing Body
Consulted
As invited to do so;  contribute to the appointment of the Headteacher.
When invited to do so (and would be expected in the case of senior leadership posts);  support the Headteacher by joining appointment panels or otherwise contribute to the appointment process.
Informed
Use key performance data provided by the school is fully aware of the school’s activity in terms of its staff, staffing structures and more general HR data and can support and challenge appropriately.
Responsible
Know and understand the training requirements for safer recruitment including members’ own training if taking part in recruitment processes.
Headteacher
Responsible
Accuracy of the school’s Single Central Record and statutory compliance with respect to training for safer recruitment.
Recruitment and appointment of all school staff other than the Headteacher, in line with Trust policies.
Trust Board
Responsible
Ratify the appointment of Headteachers.
Recruitment and appointment of the Chief Executive and senior staff.
CEO
Accountable
Monitor  statutory compliance with respect to safeguarding and child protection on behalf of the Boards.
Responsible
Ensure all schools are working effectively in a multi-agency approach, to support the safety of children and young people.
Maintain high-level professional development in relation to this area.
Executive Team
Responsible
Ensure all Board members have the appropriate child protection checks and are recorded on the Single Central Record.
Monitor the implementation of the safeguarding and child protection guidance.
Provide safeguarding and child protection guidance for all schools.
Governing Body
Informed
Receive summary reports including child protection, exclusions, attendance, behaviour in order to ensure the GB is fully aware of the school’s activity in this area and can support and challenge appropriately.
Responsible
Appoint a member of the GB who has a specific responsibility for ensuring the GB is fully briefed on safeguarding and child protection in the school and undertakes safer recruitment training.
Ensure underperformance is challenged at school level
Undertake annual training as requested by the Executive team
Headteacher
Accountable
Statutory compliance of safeguarding and child protection in the school
Responsible
Ensure a fully trained DSL is in place.
Ensure all staff receive annual training in line with statutory responsibilities.
Ensure that a named person for Looked After Children is in place.
Ensure that the school responds to local and national need/priorities.
Ensure timely completion of all audits relating to safeguarding.
Implementation of safeguarding and child protection policies and best practices within the school
Provide reports for the GB.
Trust Board
Accountable
Ensure that there is a complaint policy in place that is reviewed and updated in accordance with the national requirements
Informed
Receive reports and review KPIs as appropriate.
CEO
Responsible
Define the KPIs prior to board approval.
Provide professional support and encouragement to the school(s) in developing and implementing its strategic plan and self-evaluation.
Review periodically progress towards achieving the SIP goals.
Review school(s) self-evaluation and provides challenge when required.
Executive Team
Responsible
Implement the Boards’ strategic vision.
Provide templates and support for strategic documents.
Governing Body
Consulted
Together with the Headteacher;  oversee the development and regular updating of the school’s improvement plan (SIP).
Responsible
Acting as a critical friend when scrutinising the self-evaluation.
Oversee the implementation of the Boards’ strategic vision as it applies to the school.
Together with the Headteacher; develop the school’s 3-5-year Strategic Plan (SDP) for approval by the Trust Board.
Headteacher
Responsible
Implement the 5-year strategic plan and the annual school Improvement Plan (SIP).
Together with the GB;  develop the school’s 5-year Strategic Plan for approval by the Trust Board.
Together with the GB;  develop the school’s annual Improvement/Development Plan (SIP).
Write the annual self-evaluation.
Trust Board
Accountable
Approve the individual school strategic plans and annual KPI’s.
Develop the overall strategic vision for Mast Academy Trust.
CEO
Responsible
Communicate a clear vision for the Trust.
Governing Body
Responsible
Ensure their school has a clear vision in place, which is regularly reviewed and communicated widely.
Together with the Headteacher; the Chair ensure the views of the GB are well communicated to the Trust Board.
Use the  objective information they receive to be well informed about standards in school and progression towards the school's vision. 
Headteacher
Responsible
Implement the school vision as determined by the GB.
Together with the GB Chair;  ensure the views of the GB are well communicated to the Trust Board.
Together with the GB Chair; ensure GB members have all the information they require to be well informed about both the school and Mast Academy schools.
Trust Board
Accountable
Set a clear vision for the Trust and the schools.

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